From time to time, you may incur expenses on behalf of Play-Well. We will reimburse you for the actual work related expenses you incur, as long as those expenses are reasonable. Remember that you are spending Play-Well TEKnologies’ money when you pay for business related expenses. We expect you to save money wherever possible. Your supervisor can assist you in defining an appropriate expense.

You must follow these procedures to get reimbursed:

• As often as possible, obtain your manager’s permission before incurring an expense above $20.00.
• Spend Play-Well TEKnologies’ money wisely and use approved vendors if possible.
• Keep a receipt or some other proof of payment for every expense.
• Enter the expenses, and details, on your time card for approval by your supervisor.
• Submit expenses within 90 days of incurrence; expenses incurred more than 90 days before a reimbursement request will not be reimbursed.
• Use the link on your time card to upload a receipt to our office.

You will receive your reimbursement with your next paycheck following submittal of your receipts. Expenses will not be reimbursed before documentation is received. Electronic/scanned receipts are acceptable for documenting credit card statements and/or business expense reimbursements if original receipts are not available. Unless special permission is received, any missed mileage and/or other expenses will only be back paid for the previous two pay periods. Please be prompt about entering in your expenses on time and let management know if there is an issue.