Business travel is defined as travel to a location that is 60 miles or more from your primary residence to conduct business for Play-Well. Travel policies apply to travel lasting six months or less. All travel must be approved in writing in advance via email by your supervisor. Policies for business travel lasting more than six months needs to be set with your supervisor in advance.

Hourly employees are paid for business travel in excess of one hour/day. This includes driving a car, riding in a car, bus, train or taxi, and air transportation. Travel time is entered on your time card in the 'Other Hours' section as ‘Travel Time’ with the means, purpose, and destination detailed.

Business travel expenses can be approved for up to one day before and/or one day after you are expected to be at the business location. Example: An employee has an out-of-town meeting scheduled on Monday and arrives on Sunday. Travel expenses can be approved for Sunday as well as for the rest of the trip.

Employees are typically reimbursed for travel expenses in the payroll following receipt of proper documentation of expenses. If you need an expense advance, including per diem payments, you need to request the amount from your supervisor as early as possible.

You must request advance approval of all travel expenses from your supervisor and follow these procedures to have your expenses reimbursed.

If you are required to travel for work outside of the regular commuting expense, the company will reimburse you for your travel expenses, including:

• The cost of travel to and from the airport or train station, including parking expenses and tolls.
• The cost of airline or train tickets—such tickets must be coach class if possible.
• The cost of an economy class rental car, if necessary.
• The cost of lodging—you should select moderately priced lodging if possible, up to $125 per night. Hotel expenses that exceed this amount need supervisor pre-approval. Lodging that cannot be documented with receipts will not be reimbursed at more than the $50/day per diem rate.
• The cost of meals and other incidental expenses, when business travel includes overnight lodging at a location that is 60+ miles from your home.

All expenses must have the same receipt documentation described in the Expense Reimbursement section above in order for you to be reimbursed.

You can choose to document your expenses with receipts for reimbursement as described above, or you can ask for a per diem flat rate for lodging and/or meals as an alternative to travel expense reimbursement as described in this section.

Per Diem

Per diem expenses are paid at a flat rate and do not require receipt documentation. Per diem travel expenses include:

• Cost of lodging up to $60 per day per diem.
• Cost of meals and other incidental expenses, up to a per diem of $50 per day, when business travel includes overnight lodging at a location that is 60+ miles from your home.

Per diem incidental expenses are defined as:

• Transportation between places of lodging or business and places where meals are taken.
• Fees and tips given to porters, baggage carriers, bellhops, hotel maids, stewards or stewardesses and others on ships, and hotel servants in foreign countries.
• Mailing cost associated with filing travel vouchers and payment of employer sponsored charge card billings.